PowerObjects is seeking a Travel Administrative Assistant to join their award winning and growing team. This person will assist with all aspects of company travel and expense reporting including, but not limited to, booking travel and assisting with expense report processing. The qualified candidate should be friendly and outgoing with strong customer service skills. Must be extremely detail-oriented, have the ability to multitask, and be meticulously organized, as well as prioritize multiple demands in a fast-paced environment. Previous office experience desired but not required.

Essential Functions

  • Coordinate travel reservation booking and documentation for airfare, accommodations and car rentals
  • Maintain employee Outlook calendars and company-wide travel calendar
  • Complete credit card authorizations for all hotel reservations
  • Maintain aggregate travel spending spreadsheet
  • Invoice clients for travel expenses
  • Organize all travel receipts for client invoicing
  • Schedule regular reminders to employees to submit travel expense reports
  • Organize travel arrangements of major PowerObjects events (annual holiday party, company events, conventions, etc.)
  • Assist with expense report approval and reimbursement
  • Train employees to use expense report system
  • Additional Duties and Responsibilities as Needed:
  • Maintain front desk and manage inbound calls
  • Assist in new-hire welcome lunches, internal meeting set-up, and handle other miscellaneous preparation
  • Maintain office spaces as required

Desired Skills

  • Exhibit PowerObjects’ Core Values
  • Excellent written and verbal communication skills
  • Strong Office 365 skills (Word, Excel, Outlook, OneNote, PowerPoint)
  • Ability to multi-task with strong organizational skills
  • Able to work both independently and collaboratively across all organizational levels